Robotic software package for automation of accounting and management at a motor transport enterprise
"PC AutoPlan"
Full integration and interaction of all ATP services. Maximum exclusion of the “human factor” from management. Due to robotization, up to 40% of routine work is performed automatically. The complex does not require additional personnel, has a very simple interface, and does not have the usual problems of previous generation systems. Average payback - from 10 units of equipment.
Control and management of ATP at your fingertips
Combines all resources and processes of a motor transport enterprise into a convenient system
Frees up the enterprise's time and effort from routine and routine operations
Provides significant savings - up to 20% of all enterprise costs
The program is ready to work immediately after installation
It is possible to change forms and reports to suit individual requirements
We provide full support to the client at all stages
In order to protect data, the software package and database are installed locally on the customer’s computers, under any version of Windows: XP/7/8/10. Allows you to work not only on a local network, but also via the Internet.
The control module (all numbers and reports in one place) works through a browser from any device running Windows, Mac, iOS, Android.
For data security purposes, all computers and mobile devices for remote access are configured in advance by the customer.
THE COMPLEX PROVIDES INTERACTION, MANAGEMENT AND CONTROL OF ALL ATP SERVICES
With full integration and maximum exclusion
human factor from management.
Maintenance service
Release mechanics
Dispatching service
Repair service
Equipment control
Control of fuels and lubricants
Personnel control
Inventory control
Application control
Time control
Security Service
Human Resources Department
Enterprise/shop management
Accounting
Automatic control of the reliability of incoming data
Automatic system reactions to certain scenarios
Automatic alarm when something goes wrong
For everyone who uses a fleet of vehicles in their work
Organizations providing transport services- transport companies, motor transport enterprises with any type and quantity of transport. Enterprises with a transport workshop for their own needs- industrial, agricultural enterprises, factories, coal and other open-pit mines, UDKH enterprises and many others.
Exploiting
Passenger cars, buses and minibuses, trucks, truck cranes and aerial platforms, machinery, any municipal and road-building special equipment.
THE SOFTWARE COMPLEX WORKS WITH BOTH VEHICLES AND ANY SPECIAL EQUIPMENT, CONSIDERING THE FEATURES OF ITS OPERATION
THE COMPLEX CONSISTS OF EIGHT INTERCONNECTED MODULES
A full description of the functionality will take several pages in small text, see the detailed text presentation of the complex (will come in one of the letters after the application).
WHAT DOES 5TH GENERATION ROBOTIC COMPLEX MEAN?
What was previously done by a team of several specialists (hundreds of thousands of rubles per month in costs just for salaries, jobs and taxes) will now be done automatically, without human intervention.
MAIN DIFFERENCES OF “PC AUTOPLAN”
INTEGRATION
Connects all parts of the enterprise
in one convenient
interface
ROBOTICS
Automatically performs up to 40% of operator, control and management work
IMPLEMENTATION
Convenient implementation/support/development model, which provides about 50% of the system’s effectiveness
PC AutoPlan has been developing since 2006. It was created to automate a large transport enterprise serving organizations and factories from the holdings RUSAL, EVRAZ, MECHEL.
The complex was initially developed by managers for management, for business, and not for sale. This determines its differences from commercial products that are created by programmers and look logical, but are impossible to use.
"PC AUTOPLAN" HAS BEEN DEVELOPING SINCE 2006
THE COMPLEX HAS MAXIMUM PROFITABILITY
With minimal costs you get maximum
result. Why is this so?
A smart decision is not to wait, not to waste time thinking,
and try it right away. It's free.
DO YOU NEED FULL CONTROL AND MANAGEMENT OF YOUR BUSINESS WITHOUT THE PROBLEMS AND COSTS USUAL FOR SUCH SYSTEMS?
The complex does not require additional personnel, has no problems at the implementation stage, minimizes sabotage, provides significant savings - up to 20% of all enterprise costs, increases turnover up to 5%, robotizes up to 40% of operator, control and management work.
01. Everything you need to manage in one place
02. Low system maintenance costs
03. Very simple interface
04. Deep technical integration
05. Handmade robotics
06. Step-by-step implementation plan
07. Does not require additional personnel
08. Free education
09. Deep Automation Results
10. Constant support and improvements of the complex
DO YOU HAVE SUCH PROBLEMS?
How much money, time and development opportunities are you losing on this every day?
RESULTS OF IMPLEMENTATION OF THE SOFTWARE COMPLEX FOR THE ENTERPRISE
01. COMPLETE INFORMATION ON ENTERPRISE PROCESSES AND RESOURCES IN ONE CONVENIENT INTERFACE
Where is the equipment and how is it used, personnel, fuels and lubricants, goods and materials, tires, consumables, spare parts, maintenance and repair, fulfillment of requests, resources and processes - all information is at your fingertips, available at any time.
03. ROBOTIC MANAGEMENT AND CONTROL PROCEDURES
05. INFORMATION FROM CONTROL EQUIPMENT IMMEDIATELY INSIDE THE SOFTWARE COMPLEX
Information from the equipment is immediately available for monitoring and control within the software package. It is automatically used in management procedures, in automatic system response scenarios, in reports, as well as to monitor the reliability of data received through other channels.
07. FREEING TIME AND EFFORTS OF MANAGERS FROM DAILY ROUTINE
The system takes over a significant part of the turnover, dramatically reduces and simplifies the daily work of the enterprise. Frees up managers to solve truly important business development tasks.
02. SAVINGS UP TO 20% OF THE AMOUNT OF ALL ENTERPRISE COSTS, INCLUDING DIRECT COSTS
04. INCREASED ENTERPRISE TURNOVER - ABOUT 5%
A reliable and compact control system not only reduces costs, but also increases business turnover: by optimizing the use of transport, eliminating errors, fines, loss of documents and other problems.
06. SHARP REDUCTION OF ERRORS, FRAUDULATIONS, AND OTHER “HUMAN FACTORS” IN MANAGEMENT
Late entry of data, errors, “forgot”, “didn’t think”, fraud, concealment, collusion - all this reduces the effectiveness of conventional programs to nothing. Due to the robotization of the complex, built-in algorithms for monitoring incoming information and a convenient interface, “PC AutoPlan” eliminates 95% of such problems.
08. OPPORTUNITY TO ENGAGE IN THE PROGRESSIVE DEVELOPMENT OF THE ENTERPRISE WITH A SOLID INFORMATION BASIS
You will be able to forget all the routine, problems of lack of information, money, time, and finally get down to really important issues - business development, implementation of new proposals and projects.
Calculate how much all this together could cost you in money. And if the result is more than 10,000 rubles/month, then we have something to talk about...
Typically, such results for an enterprise cost from hundreds of thousands to millions of rubles EVERY MONTH. We offer this for less than one-third the salary of one average worker...
What's the worst thing about management?
Human factor! Various “didn’t know”, “forgot”, “didn’t check”, “didn’t think”, “not ready yet”, “made a mistake”, “tired”, “sick”, “late”, “can’t”, “don’t want to” ", laziness, cunning, bad mood, sabotage, concealment and falsification, deception and theft.
Old systems
3rd and 4th generations
5th generation
HOW DO OLD AND NEW AUTOMATION SYSTEMS WORK WITH THE HUMAN FACTOR?
Our motto: - “Everything a machine can do,
should be done by a machine, not a person.” A person should deal with important issues, and not with the daily routine, which can and should be automated.
OUR AUTOMATION CONCEPT
“PC AutoPlan” is a new generation robotic software package for automating a motor transport enterprise of any scale: having from 3 to infinity vehicles of any type: be it a car, truck, bus, crane, excavator, any utility or road construction special -technique.
The complex combines into a single system all the resources and processes of a motor transport enterprise: document flow, management and accounting, customers, engineers and drivers, equipment, fuels and lubricants, tires and spare parts, repairs and warehouse accounting, the entire operation process - everything that makes up the daily activities of the motor transport enterprise.
What does robotic and new generation mean? This is when up to 40% of the work that was previously done manually - even with satellite transport monitoring equipment and management and accounting programs - will now be done automatically.
If you have ATP, then you know such problems very well. such as theft of fuels and lubricants, use of equipment and working time for personal purposes, downtime due to untimely procedures (documents, maintenance, etc.), personnel errors, fines, discrepancies in fulfilling requests and other problems.
GPS/GLONASS transport monitoring equipment solves some of these problems, but creates new ones - someone needs to constantly monitor data from the equipment (manually), dispatchers, controllers, managers, analysts are needed to ensure the entire process of working with information, and these are all costs...
And there are no guarantees, because people do the work. And here there are always possible mistakes, falsifications, various “forgot”, “didn’t think” and so on. Plus there are large time delays between the incident and the discovery of information about it, which sharply reduces management capabilities.
The PC AutoPlan software package combines all data in one convenient interface, You get a unified business management system, plus robotization of about 40% of control and management procedures. The program does its job 24/7, does not ask you to eat or drink, does not get sick, does not make mistakes, does not forget anything and does not try to deceive you.
This dramatically increases the accuracy of management, eliminates errors and falsifications, reduces the cost part of the enterprise (about 20% of all costs), frees up a lot of free time, and creates the opportunity for business development at higher levels, instead of an endless struggle with a constant routine.
No additional personnel required- which is necessary in the case of systems of previous generations. There is no need for complex management procedures for controlling information, double-checking data, complex analytics, identifying errors and falsifications - here all this happens automatically, within the software package.
The complex constantly checks data from three independent streams, automatically flags false information, and blocks related procedures. Even if you wish, you cannot enter erroneous or unreliable information into the complex - this is how the system works. Plus automation of most routine daily tasks, which are implemented “with the click of one button.”
In short, these are fast, reliable and cheap results for the enterprise, without a huge pile of the usual associated problems and costs.
The complex has been developing since 2006. It was created as an internal development for the purpose of automating a directly operating, large transport enterprise serving organizations and factories from the holdings RUSAL, EVRAZ, MECHEL. Today you can get these results in finished form at your enterprise.
Plus, we take a very deep and attentive approach to the implementation of the complexinto the life of the enterprise, which guarantees high performance of its work from the first month, without the usual sabotage on the part of staff, problems on the part of managers, and a long period of involvement and study.
IMPLEMENTATION
The implementation of the complex into the life of the enterprise is critically important. About 50% of the effectiveness of work depends on the implementation of the complex. The best, golden and thrice cosmic instrument will not work if you do not use it. How it will be used in daily work is entirely a matter of implementation!
IMPLEMENTATION INCLUDES SEVERAL STEPS
1. Technical implementation (done free of charge for all clients)
It involves connecting the software package to all the necessary services of the enterprise, training operators, and reorienting the old document flow to a new direction.
Here are screenshots of the diagnostic card used to check the correctness of the first technical stage.
2. Integration of satellite transport monitoring equipment and software package
If you already have equipment and its software supports the data upload function, it is connected to the corresponding modules of the software package (check with us to see if it is possible to integrate our program and your equipment). If there is no equipment, we will help you choose the optimal supplier, conclude an agreement and then integrate transport control equipment into the software package.
3. Management implementation (optional, paid separately)
Goes in parallel with the technical stage. It involves reworking the management structure, positions, regulations, job descriptions and everything else to suit new realities.
More details about the interaction will be below, and even more in the newsletter after the free installation of the program and at our webinars.
Why can't the program be purchased once? Because such a purchase is a purchase of the illusion of cheapness. Without support, without implementation, without updates and development, it still won’t work. In addition, the complex brings monthly rather than one-time profits.
| 1 | Price in rubles per month | ||||
| 2 | Number of licenses for workstations | ||||
| 3 | Technical implementation at all workplaces (managerial implementation is carried out separately) |
||||
| 4 | Remote installation, complex setup, training | ||||
| 5 | Ongoing technical support | ||||
| 6 | Getting new versions and updates | ||||
| 7 | Integration with satellite transport monitoring equipment (not all equipment operators can technically provide this feature, check with us) | ||||
| 8 | Ability to run PC AutoPlan under a terminal server | ||||
| 9 | Management module (all reports and control in one place, access from any device via WEB browser) | ||||
| 10 | Access to the application module, connecting all departments and Customers to it (automation of application functionality) | ||||
| 11 | Consolidation of several branches. Installation and configuration of the AutoPlan PC in an organization with several branches, organization of interaction of data, reports, databases. |
Purchasing the program
Base
(rent)
Advanced
(rent)
Large
business
(rent)
Negotiable
Negotiable
Negotiable
HOW DOES THE TARIFF PRICE DIFFER FROM THE ACTUAL COST OF OWNERSHIP?
People often make the mistake of trying to evaluate a software package based only on price. However, in reality, you will have to deal with completely different things, even if you don’t suspect anything about them yet:
1. All components of the product life cycle
2. Calculate how much errors, problems, downtime, wasted time and effort will cost - if any of these points are not implemented.
3. Evaluate the features of working with the complex- the amount of manual work that it eliminates, robotization of information processing processes, a simple interface and all other features that have already been discussed above.
4. Add here the price of the results obtained or NOT obtained:
What happened in the end?
For small businesses this is usually more than 100,000 rubles per month. For large ones - from several million to tens of millions per month.
Every month!
OUR AVERAGE STATISTICS
The cost of paying for complex support is usually offset by more than ten times the profit.
After downloading the program, we will send the document “ Cases of our clients", with a detailed item-by-item calculation of the effectiveness of implementing the complex using real examples.
Economic
Effect
from implementation
Complex support costs
Plus non-economic effects: business manageability, lack of turnover, free time, opportunities for development.
HOW MUCH DOES IT REALLY COST TO MAINTAIN A VEHICLE FLEET AND WHERE DOES ALL THIS MONEY REALLY GO?
Unfortunately for many, it is impossible to clearly answer these questions!
Even if you are already using satellite transport monitoring equipment, as well as document management, accounting and management programs of previous generations.
The market situation is constantly becoming more complicated: Demands are rising, profitability is falling. It is necessary to dramatically improve the quality of management in order to live and work in these new conditions.
Uncontrolled use of technology?
How long did you work, during downtime, did you work all the time as intended? When did you leave and when did you arrive? Any possible deviations from the task. Inappropriate use of transport.
What does the staff do?
How many drivers today are in repairs, on the line, on vacation, time off, sick leave. Who is instead of working is unknown where and how much money you are losing on this. Speculative workload of engineers. The need for additional supervisory personnel. Lack of accessible and truthful time tracking.
Are you tired of enduring mistakes, negligence, and theft?
Invalid documents. Lack of timely registration of insurance, permits, additional regulations, etc. Applications were missed, forgotten, not checked, left to chance, driver overslept, time mixed up. Disorganization is discord between specialists, departments, managers and performers. Theft of spare parts, fuel drains.
Opaque repair and maintenance process?
What equipment is being repaired, what problems it has, who is doing it, when the repairs and maintenance started and when they will end, are there any delays. Problems with timely maintenance.
High costs for fuels and spare parts?
What are the actual mileage and fuel consumption of each unit. Tires, spare parts, batteries, oils and specials. liquids - how and when they are purchased, where and in what quantities they are located, how they are used and accounted for. How much fuel and lubricants and spare parts go “to the left” and simply into the “pipe”?
Is the management system ineffective?
Lack of adequate and timely information on the main processes of ATP. Inability to quickly create summary and analytical reports. Satellite monitoring equipment does not produce the expected results. No real control, no management based on numbers, no strategic development plan. Just continuous turnover and routine for the director and engineers.
How much does each of these items cost?
How many additional costs do they add up?
Every day, every month, every year...
MANAGEMENT NEEDS ACCURATE, TIMELY INFORMATION!
Can you get this information right now? Instantly, throughout the entire enterprise, knowing for sure that it is reliable?
Ordinary situation
All attempts to figure it out lead to a heap of unsystematic information!
Each person pulls the blanket in their own direction. One said one thing, the other said another, then they lied, then they concealed it, then they conspired and that’s it - it becomes impossible to find the truth in this situation. Any attempts at control are met with sabotage and a swamp of uncertainty.
Sound familiar? How long will your company be able to survive in such conditions?
Do you think it's your own fault? That you have the wrong employees or managers, that this is your unique problem, and for others everything is different?
This is wrong! The real problem is something else...
This is how systems of previous generations ALWAYS work (3rd and 4th generations of automation systems). By closing a problem in one place, they immediately create another problem in another.
It’s just that most people are so used to it that they don’t even know that there is a real solution to these problems!
Average situation at motor transport enterprises today
The main automation tool today is a table processor (we are extremely surprised every time we see this)
Transport satellite monitoring equipment is rarely used
Even less common is a document automation, accounting and management program
Super-rarely there is integration of equipment and software
No one is even talking about robotic control yet
Satellite monitoring equipment does not give the expected results?
Vehicle control equipment was a big breakthrough, and many still have the illusion that it is the solution to all problems. However, in reality there is a big difference between having information from equipment (in raw form) and using it in management. This information appears in one interface, but needs to be used in another. Comparison with paper accounting data, analytics, control - all this is done manually. And this means the process is expensive and unreliable, errors, delays, falsifications. The problem is not solved, it just moves to another place.
Accounting and management programs of previous generations are not effective?
There are very simple ones who can’t do anything. There are complex and professional ones that need to be adapted and completed, work on which you need to learn, retrain, retrain, and still there will be mistakes. They are very complex, they have hundreds of functions, thousands of possibilities, a bunch of buttons, menus and input forms. All this must be processed manually! Therefore, again there are errors, sabotage, again delays, falsification, high cost and unreliability of information.
What is the real way out of this problem?! A new generation is needed - a 5th generation robotic control system!
We need a program that is simple on the outside and complex on the inside., which provides the simplest interface, will have complex algorithms for working with information. Be able to do all the complex work automatically, which previously lay on the shoulders of operators, analysts, managers and controllers. To reduce manual processing to a minimum.
New (5th) generation = integration + robotization of accounting and management processes.
This eliminates the human factor, delays, errors and falsifications, and gives a direct, reliable, predictable result. The maintenance of such systems costs several times less.
DETAILS FOR SPECIALISTS: RESULTS OF IMPLEMENTATION OF THE COMPLEX FOR THE ENTERPRISE
Again, calculate how much all this together can cost you in money, in more detail. And if the result is more than 10,000 rubles/month, then the complex will bring money every month. Plus other benefits from implementation....
01. Complete information on enterprise processes and resources in one convenient interface.
All information at your fingertips, available at any time:
control of fuels and lubricants, use of equipment, execution of customer requests, control of goods and materials, personnel, the entire process of repair and maintenance, revenue and costs of the enterprise.
02. Savings of up to 20% of ALL company costs, including direct costs.
If you don’t even have “paper” control, this figure can be significantly higher. Calculate how much it is in money.
Every month.
03. Robotization of procedures, automatic control and analysis of incoming information, automatic system reactions.
The complex can automatically, without human intervention, through internal software algorithms, perform up to 40% of control, operator, analytical and management work.
You are getting complex management results, without the need hire additional operators, controllers, analysts, managers, pay their salaries, organize new jobs for them, wait for the results of their manual data processing and believe in these results.
For example, a software package independently, without human intervention:
The system constantly counter-checks three data streams:
For example, data on mileage, vehicle operating time, engine idling, refueling and tank residues are automatically compared.
If a counter data check reveals anomalous deviations, this automatically turns on the alarms, attracts the attention of management personnel, and the information is marked as unreliable - without the need to search for, isolate and compare it manually;
The system automatically protects against the release of faulty vehicles, vehicles without insurance, with expired documents, drivers with expired licenses, licenses and expired personal tachograph driver cards. And much more.
This eliminates errors and falsifications from management as much as possible, saves time, and relieves people from monotonous information work. In this case, the system is working, a robot, not a person.
Including:
And also solutions to other problems, which in a normal situation cut off part of the enterprise’s income, but for the reason that these are always different problems, and it’s impossible to keep track of everything - they turn a blind eye to it.
04. Increase in enterprise turnover - about 5%
A reliable and compact control system not only reduces costs, but also increases business turnover.
05. A sharp reduction in personnel errors, fraud, falsification and other “human factors” in management.
Why do conventional electronic document management programs not produce the expected results? Late entry of data, errors, various kinds of “forgot”, “didn’t think”. Plus, deliberate fraud, falsification of information, concealment, collusion - all this reduces the effectiveness of conventional programs to nothing.
Due to the robotization of the complex, built-in algorithms for monitoring incoming information, and due to a convenient, well-thought-out interface, “PC AutoPlan” eliminates 95% of such problems.
06. Freeing up the time and energy of managers from the daily routine
The system takes over a significant part of the turnover, dramatically reduces and simplifies daily work. Frees up the management forces of the enterprise to solve truly important business development tasks.
Including information
07. Automatic input, verification and comparison of information from transport control equipment immediately within the software package.
Due to the built-in integration of satellite transport monitoring equipment and PC AutoPlan, information from the equipment is immediately available for monitoring, analysis and management within the software package. It is automatically used in relevant management procedures, in automatic system response scenarios, as well as to monitor the reliability of data received through other channels.
With PC AutoPlan you will have
You will be able to forget all the routine, all the problems of lack of information, and deal with really important issues - business development, searching for new opportunities, customers and technologies, implementing new proposals and projects.
Freed-up personnel can be redirected from daily routine work to really important areas of work, to development processes...
08. Progressive development of the enterprise.
Are you tired of wasting energy and time on solving the same issues? Filling out and checking the same pieces of paper? Controlling the same processes?
Have you calculated how much these results could cost your company?
Usually this is from hundreds of thousands to millions of rubles per month... EVERY MONTH. We offer this for less than one-third the average worker's salary...
DETAILS FOR SPECIALISTS:BELOW IS A LOT OF TEXT INFORMATION ABOUT INTEGRATION, ROBOTICS AND IMPLEMENTATION!
Integration
ONE COMPLEX, 10 INTEGRATIONS
Why is a comprehensive system needed?
Integration is an important element of our strategy to reduce manual work, protect against human error, and robotize management and accounting.
If information is separated, it is impossible to work with it. You have to do a lot manually: look in one place, enter in another, analyze in a third.
Manual work always means time, effort, errors or intentional distortion of data.
"PC AutoPlan" ensures the interaction of all ATP services (operation, production mechanics, dispatch, repair service, security, warehouse, accounting, human resources and management).
You get a comprehensive information system that combines all parts of the enterprise in one convenient interface. Full interaction of all ATP services (operation, repair, warehouse, accounting, management).
The complex contains:
1. Magazine of mechanics for the production of vehicles
2. Discharge of transport
3. Processing of waybills
4. Repair log
7. Control module
8. Application module.
9. Built-in integration with GPS/GLONASS satellite vehicle condition monitoring equipment (geolocation, fuel consumption, mileage).
10. Built-in integration with 1C: Accounting.
Once entered, information becomes available from all modules of the complex, which eliminates unnecessary manual work and possible errors.
Implementation
WHAT DOES 50% OF THE EFFECTIVENESS OF AN AUTOMATION SYSTEM DEPEND ON?
Or how to get deep results without having to be a control and automation genius
The results obtained depend approximately 50% on the qualities of the complex itself, and another 50% on how it is implemented, how it is used in the work of the enterprise, how it is maintained and developed.
What are the difficulties on the way to implementation? Lack of understanding of the essence of the changes being made, technical unpreparedness, sabotage, gaps in the responsibilities of both staff and managers, an old “paper system” in the head that does not fit in with new electronic capabilities.
These are non-obvious things on which a lot depends!
Our business model has been developed as a solution to these problems: so as to ensure effectiveness, with minimal investment of time/effort/money on your part (we are interested in this economically).
DIRECT INTERACTION WITH THE MANUFACTURER
We do not have intermediaries; you do not need to look for any “programmers”, “implementers” and other assistants in your region. Depend on their professional level and bear all risks. We work directly, no dead phones.
FREE TEST DRIVE
You can start using the PC AutoPlan complex immediately, free of charge. You don't have to buy the program first and then try to start using it. The risk and cost of the experiment are zero. Our business is about constant cooperation, productivity, and not a one-time sale (the strategy of “foist it on, and then at least the grass won’t grow”).
SYSTEM OF ACQUAINTANCE AND TRAINING, SUPPORT AND SUPPORT AT ALL STAGES
We conduct webinars, train, demonstrate, and help resolve all issues before using the complex, during the process of its installation, configuration, implementation and operation.
REMOTE INSTALLATION, CONFIGURATION, TRAINING AND IMPLEMENTATION (ALL OVER RUSSIA)
We use modern Internet capabilities for remote work and terminal programs so that we can perform a full range of work remotely. We don’t need to travel anywhere or have intermediaries to implement it in your city, and you don’t need to pay for all this.
TECHNICAL IMPLEMENTATION PROCEDURE
A proven step-by-step model for the technical implementation of the complex in the life of an enterprise. Performed both individually and in group mode. A critical part of the work!
PROCEDURE FOR MANAGEMENT IMPLEMENTATION OF THE COMPLEX (ONLY ON THE MARKET)
A proven step-by-step model of management implementation (performed after technical implementation). It involves reworking the processes and procedures of the enterprise, building a new document flow, securing new functionality of positions at the level of regulations, orders, and document flow of the enterprise. A critical part of the work!
CONTINUOUS UPDATE AND DEVELOPMENT OF THE COMPLEX
We do not make a platform that you need to complete and develop on your own. We make a highly specialized product that is developed through the efforts of the entire network of clients. Everyone makes suggestions and comments. We will implement this in future versions. This way you get better solutions and greater depth of operation of the complex without having to develop it at your own expense.
CONVENIENT STANDARD RATES
Which are easy to calculate, easy to budget, nothing can happen suddenly and require additional expenses. The average tariff is less than a third of the salary of one specialist, and is approximately 10% of the economic efficiency of the solution (this is our pricing policy).
IT IS POSSIBLE TO CUSTOMIZE THE PRODUCT TO THE REQUIREMENTS OF A SPECIFIC CLIENT
We can implement the necessary changes in setting up reports, document forms, and other changes necessary for the client’s work.
SECURITY OF YOUR COMMERCIAL INFORMATION
The system is organized in such a way that only you can access it from your computers. Installation and configuration is done under your control (you see all support actions), so all personal, commercial and confidential information is under your full control.
Robotization
ROBOTIC ACCOUNTING AND MANAGEMENT
Why is a robotic system (5th generation) needed?
How do previous generations of systems work? First, you need to transfer the document flow to a computer, and then teach operators to MANUALLY work with data, control their work, find random errors, deliberate distortions of data, tolerate various “I can’t”, “Forgot”, “Didn’t know”, Didn’t pay attention, “More not ready".
This is the main feature and the main problem of previous generations. They don't solve the problem, they just move it to another place!
To eliminate these new problems, you have to create an additional control loop - hire additional operators, controllers, controllers for controllers, analysts, managers - otherwise it simply won’t work.
The human factor remains. If earlier you depended on drivers and storekeepers, now you will depend on operators and controllers - with exactly the same results!
Manual work is a narrow link in which everything rests: input speed, data processing speed, quality of decisions made, dependence on the performer (human factor), input and control errors, the possibility of falsifying information at all stages of processing, sabotage of the application of the program, problem solving bypassing the accounting system.
This is the legacy of the old paper document flow, which, by inertia, is transferred to electronic systems. Everyone will sabotage these processes; no one wants to do double work - their immediate work and plus stuff it all into the accounting and management program.
No matter how expensive and functional the program is, the human factor negates all its effectiveness. The chain breaks at its weakest link.
In this sense, automation of previous generations (3.4) is no different from paper document management. A radical solution can only be the robotization of functions in such a way as to eliminate manual processing of information as much as possible.
Our approach - the program worked, not the operator. A computer is much more reliable, cheaper and faster than any manual work. It does not make mistakes and is not prone to distorting data.
The program cannot forget, not think, not pay attention, be late, quit, get sick, cause harm intentionally or by mistake - all that we call the “human factor”
DETAILS FOR SPECIALISTS:
Reliability of the computer system, without constant “forgot”, “didn’t know”, “didn’t pay attention”, “got sick”, “was late”
| Old systems | "PC AutoPlan" |
|---|---|
| Low reliability of the information received - manual data processing becomes a bottleneck that breaks all automation. | High reliability of the system, the computer is impartial, does not make mistakes, cannot fall asleep or quit. |
| The result of manual processing, errors and falsifications are possible. | The result of machine data processing. |
| It is necessary to double-check the data. | There is no need to double-check the data. |
| The employee has to do double work: his immediate work + entering all the data into the accounting program. It's like carrying two suitcases instead of one for the same salary. | Where possible, the program itself collects the necessary data. And what you have to do manually is simplified as much as possible, right down to pressing one button. |
| High sabotage of the system, everyone - from operators to management - sabotages it. The results are not trusted, knowing how this data is generated. They prefer to ask, find out, see, rather than use the program. Everyone perceives her as an unnecessary burden. | Low system sabotage, the program does not interfere with operation. Contains a hundred small management subtleties that ensure the correct completion of procedures, the absence of errors, and the reliability of information. |
| The duration of preparation of the resulting data: reports, analytics, all this requires time for manual processing, reconciliation, analysis. | Ready information in real time. |
| You get the result of manual processing by the operator - with all the errors and possible falsifications. People get sick, they are late, they don’t do their work on time, they don’t know everything, they don’t know everything, they forget, they are in a bad mood and other human things. | |
| Low motivation of people to comply with the rules, because you can always reach an agreement. The structure of the enterprise is shaky, amorphous (“swamp”), and rests largely on personal relationships. | People are highly motivated to follow the rules; results do not depend on relationships and the ability to reach an agreement. The structure of the enterprise is solid and at the same time flexible (operational information makes it possible to react quickly and adequately). |
| Partial control, a low percentage of detected violations - the result of manual work, something was missed, somewhere they didn’t pay attention, something they deliberately turned a blind eye to... | Full control, high percentage of detected violations - total automatic data processing. |
| Large costs for additional operators, controllers, analysts, and managers. For additional jobs, salaries, insurance, pension funds and everything else. | Great results without any associated problems. |
| It is not possible to work directly with the platform manufacturer. | You work directly with the manufacturer, without intermediaries. |
| High start-up costs. To understand whether such a system is right for you, you need to buy it, install it, configure it, train operators, and work for some time. | There are no start-up costs. The cost of the experiment is zero. You can immediately try both the system itself and our support without any pain. They will show you everything, teach you, and help you with everything. |
| Emphasis on selling the program (one-time transaction), rather than the results of its application. | Emphasis on implementation results, the effectiveness of the complex, this is the business model of constant cooperation. We act as an outsourcing department for automation and development of your business. |
| You need to find “local specialists” who will understand the task and can help install and configure everything. | There is no need to look for anyone, all our services are provided centrally, systematically, to achieve a comprehensive result. |
| Partial responsibility - each individual specialist is responsible for his part, but does not know the rest. Nobody cares about the overall result. | We provide a comprehensive service and product, all tailored specifically to the result. We are responsible for the full range of activities, for the interaction of the entire system. |
| The system needs to be modified to suit you, on your own, further developed, constantly spending resources on additions, modifications, and elimination of errors. Completely on your own, with your own mind, in isolation from the rest of the market and the experience of other companies. | Centralized development and improvement of the complex. Development is carried out by the entire network of clients: the strategy “from the world to the bare shirt.” Someone gave a good idea, someone found a mistake, we improved it, corrected it, updated it. The experience of each individual client is accumulated and used to continuously improve the product. ALL network clients benefit from these results. |
| Self-installation and configuration, or only technical installation (in case of purchasing large platform solutions). | Step-by-step technical implementation, with a detailed action plan, step-by-step algorithm, diagnostic cards and full interaction. Plus management implementation (the only offer on the market). The effectiveness of the complex depends not only on technology, but also on how its work is managerially woven into the overall structure of the enterprise, how roles, functions, and responsibilities are distributed, and how it is formalized and documented. We help with this because we are managers ourselves. No software company can handle this. |
| The uncertainty of technical support, which is usually paid by the hour or “per problem,” after which these problems become more and more numerous. | A fixed tariff that is easy to calculate, budget, no unplanned expenses, everything is fair. |
The list of vehicles is maintained on the “Vehicles” tab (opened from the “Modes – Vehicles” menu):
In the mode of viewing the list of vehicles, the following options are available:
- selection by type of transport (in the “Quantity” window the number of vehicles of the selected type is shown),
- sorting according to various criteria,
- adding (the “Add” button), deleting (the “Delete” button), changing (the “Change” button or double-clicking the mouse button on the selected line) of a vehicle card,
- generating a list of vehicles with the selected sorting and selection (the “Print list” button) in Excel,
- opening a list of waybills for the selected vehicle (button “Waysheets”).
You can fill out the list of vehicles by importing it from an external file into the “Service” menu - “Import the directory ‘Vehicle Transport’ from an Excel file or from the 1C-Enterprise 7.7 database in the menu “Service” - “Import the directory ‘Vehicle Transport’ from 1C.
When deleting vehicles, the referential integrity of the database is monitored using logs of travel tickets, expenses and income, as well as lists of tasks and mileage reminders.
The vehicle card looks like this:
The vehicle passport is available for entry only after registering the vehicle.
When entering data into a vehicle passport, changes are immediately recorded in the database for the selected vehicle.
2. Accounting for clients and objectsThe list of objects opens from the menu “Modes – Object Directory”.
The list of clients and client objects opens from the menu “Modes – Client Directory”.
3. Route accounting
The list of routes opens from the menu “Modes – Route Directory”.
4. Accounting for waybills
The log of waybills is kept on the “Waysheets” tab (opened from the menu “Modes – Waybills”).
Operating modes in the waybill log:
Selection of waybills by status (all, new, prepared, issued, handed over, processed) - the status of the waybill is displayed in the rightmost column of the journal,
Selection by car (using the “Set selection” button for the selected car or by selecting from the “Car” list),
- selection by driver (by selecting from the “Driver” list),
- selection of waybills along the route,
- selection by division or area,
- adding (the “Add” button), copying (the “Copy” button), deleting (the “Delete” button), changing (the “Change” button or double-clicking the mouse button on the selected line) waybill,
- generation of a printed form of the waybill journal (the “Print” button) in Excel,
- go to the first, last, next, previous page of the list of travel sheets.
IMPORTANT: Entering new waybills is only possible if the selection for the vehicle is established.
Status of the waybill (prepared for issue, issued to the driver, handed over by the driver, processed),
Mileage, client, name of cargo, time of arrival, time of departure, number of hours, number of trips, additional correction factors for each of the route objects (data for any object can be included in the calculation or excluded from the calculation of the total indicators along the route selectively or for all objects simultaneously ),
By clicking the "Additional" button, other information is entered: place of departure (automatically inserted from the route card when selecting it), accompanying persons, second driver, fuel consumption rate when idle with the engine on,
Region (initially, the region set in the “Service - Basic program settings” menu is substituted, used to calculate the winter surcharge and automatically sets or removes the “Winter surcharge” correction factor based on the start and end of the surcharge for the selected region,
- speedometer readings - when leaving the garage (calculated automatically based on data from the previous waybill of the selected car before recording the waybill), when returning, mileage (calculated automatically, but can be changed and is not equal to the total mileage for objects),
- data for calculating the consumption of the main and additional types of fuel: balance upon departure (calculated according to data from the previous waybill of the selected vehicle as the difference between “Balance upon return” and “Checked in” before recording the waybill), received, balance upon return, handed over, actual fuel consumption, normal fuel consumption (only for additional fuel type).
Fuel consumption according to the standard for the main type of fuel is calculated automatically based on the data entered in the fields under the heading “Calculation of the standard consumption of the main type of fuel” and the established correction factors.
If the calculation mode is selected in the program settings - by objects and at least one object is marked in the list, the calculation of fuel consumption, mileage, and operating time is carried out according to the data in the list of objects, taking into account additional correction factors of the objects. In this case, for each object, both the general coefficients of the waybill and the coefficients of the object are taken into account.
Additional correction factors are selected from the appropriate reference book. In the list form of this directory, when positioning on a group of coefficients, a list of coefficients of the selected group is shown in the field on the right.
General correction factors can be transferred between waybills (using the “Remember correction notes” and “Insert correction notes” links).
You can view the list of selected amendments by clicking on the “Selected Amendments” button.
The “X” button removes all marks from the correction factors.
To print a waybill in Excel format (click on the “Print” button), use the templates of waybills located in the program directory. The list of templates and displayed details of waybills is given in the “Service” - “Settings for printing waybills” menu. To prepare your own template, place an Excel file with the appropriate name in the program directory, enter in its cells in the required places the names of the waybill details templates, starting with the service symbol #.
IMPORTANT: Templates for the details of the "Information about objects" group are indicated in the waybill templates strictly in order, starting with 1, and are printed only for marked lines in the list of routeing list objects. Templates #From1 and #DeparturePlace are filled in from the "Departure Place" field of the waybill, templates #From2, #From3, etc. are filled with the names of objects from the previous marked line of the list of objects of the waybill.
When the status of the waybill is “Prepared” and “Issued”, data corresponding to the indicators upon return (date, time, remaining fuel and fuel consumption, mileage, speedometer readings, salary data) are not printed.
The type of printed form (standard or user form) is determined by the constant “Use user templates for printing waybills”, set in the “Service - Basic program settings” menu.
IMPORTANT: When installing a new version of the program, standard templates are replaced with templates from the installation file. User templates (file names ending in "P") are not changed during installation.
5. Accounting for employees (drivers)The list of employees opens from the menu “Modes” - “Employee Directory”.
Available modes:
Addition,
- deletion (with control of links to the driver in waybills, expenses, income, tasks and reminders),
- search,
- sorting,
- seal,
- select a photo (file with the extension bmp, gif, jpg), change the width of the photo.
Entered details:
Full Name,
- address,
- telephones,
- Date of Birth,
- ID number,
- validity period of the certificate,
- category,
- Class,
- Personnel Number,
- tariffs for calculating wages based on waybills (rub./hour and rub./km),
- job title,
- main route,
- passport details,
- date of receipt,
- date of dismissal,
- additional information (up to 250 characters). 6. Cost accounting
The expense journal opens from the “Modes” menu - “Expense journal”
Available modes:
Adding an expense record,
- deleting an expense record,
- change of consumption record,
- printing a list of expenses for a specified period,
- displaying an interactive chart of expenses for the year by month or month by day,
- setting the frequency of viewing the expense log - year, quarter, month, day,
<’
и ‘>’),
- independent setting of the start and end date for viewing the expense log,
- selection by mode of transport,
- selection by car,
- selection by employee,
- selection by group or expense item,
- go to the first, last, next, previous page of the list of expenses.
When you set the journal period to be equal to a calendar year or month, the mode for displaying an interactive expense chart is available using the “By month” and “By day” buttons, respectively.
In this mode, you can decipher the desired period (month or day) by clicking on the selected column of the chart, set the display mode as a cumulative total from the beginning of the year (month), and display the chart in Excel (the “Print” menu). In the transcript table, you can set sorting by any column and change the location of the columns.
When entering a new expense record, the details “Date”, “Item of Expense” and “Amount” are required to be filled in. The “Mode of transport” field is used only for selecting cars and is not recorded in the expense database.
When selecting a car, the “Employee” attribute is automatically filled in if a driver is assigned to the selected car.
Directory “Items of Expenses”
Called from the “Modes” - “Directory of Expense Items” menu and is used to fill out expense records.
Available modes:
Adding an expense group,
- adding an expense item,
- changing the name of the group and expense item,
- deleting an expense item (with control of links to expense records),
- deleting an expense group (only after deleting all items in the selected group),
- print – display a list of groups and expense items in Excel,
- search by name,
- transferring an expense item to another group (right-click context menu). 7. Income accounting
Income accounting is carried out similarly to expense accounting with the same selection, sorting, decoding, etc. menu items are used. The menu items “Modes” - “Income Journal”, “Modes” - “Directory of Income Items” are used.
8. Accounting for divisions and areasCalled from the menu “Modes” - “Directory of divisions and sections”.
Available modes:
Adding a department
- adding a site,
- changing the name of the unit and site,
- deleting a section (with control of links in vehicle cards),
- deleting a subdivision (only after deleting all sections of the selected subdivision),
- printing – outputting a list of departments and expense areas in Excel,
- search by name,
- moving a site to another division (right-click context menu).
9. Maintaining a task list
The list of tasks is called up from the “Modes - Tasks” menu.
Available modes:
Adding a task
- deleting a task,
- changing the task (the “Change” button or double-clicking the mouse on the selected line),
- print a list of tasks for a specified period,
- setting the frequency of viewing tasks - year, quarter, month, day,
- quick transition to the previous/next period (buttons ‘<’
и ‘>’),
- independent setting of the start and end date of viewing the task list,
- automatic creation of tasks based on the timing of replacement of driver’s licenses (menu item “Service”, in the directory “Types of tasks and reminders” there should be an article “Replacement of driver’s licenses”),
- search by task text,
- selection by mode of transport,
- selection by car,
- selection by employee,
- selection by group or type of task,
- selection by client,
- selection of past and future tasks (in relation to the system date) regardless of the set viewing period,
- selection of completed and unfinished tasks,
- go to the first, last, next, previous page of the task list.
When entering a new or changing task, the following details are required: date and text of the task.
10. Accounting for mileage reminders
The list of mileage reminders is called up from the “Modes - Mileage Reminders” menu.
Available modes:
Adding a reminder
- deleting reminders,
- changing the reminder (the “Change” button or double-clicking on the selected line),
- printing a list of reminders,
- search by reminder text,
- selection by mode of transport,
- selection by car,
- selection by group or type of reminder,
- selection of current and future events.
When entering a new or changing a mileage reminder, the following details are required: car, controlled mileage and reminder text.
Reference book “Types of tasks and reminders”
Called from the “Modes” menu - “Directory of types of tasks and reminders” and is used to fill out records of tasks and reminders for mileage.
Available modes:
Adding a group of tasks (reminders),
- adding a task type (reminders),
- changing the group name and type,
- deleting a task type (reminder) (with control of links to task and reminder records),
- deleting a group (only after deleting all types in the selected group),
- print – display a list of groups and types of tasks (reminders) in Excel,
- search by name,
- transferring a task type (reminder) to another group (right-click context menu). 11. Reports
Reports are called from the “Reports” menu of the main program window.
All reports are generated for any period in Excel format in the form of tables or charts.
Installed selections:
Type of fuel,
- kind of transport,
- automobile,
- employee (driver),
- division,
- plot,
- route (in the mileage report),
- object (in the mileage report),
- expenses/income group,
- item of expenses/income.
Report detail level:
For the period as a whole,
- by type of transport,
- for cars,
- according to waybills,
- for employees (drivers),
- by departments,
- by area,
- by route (in the mileage report),
- by objects (in the mileage report),
- by groups/items of expenses and income,
- by period (year, quarter, month).
Analyzed parameters for reports:
The program's service capabilities are called up from the "Service" menu and include:
IMPORTANT: Do not change the regulatory tables unless necessary. When changing and adding data in the first two tables, you must follow the rules for entering the transport type (see messages on the Help button after selecting the table). If the operation of the program is disrupted as a result of incorrect changes, close the program and delete the DataBase.dat file from the program directory.
To view information from the regulatory database, use the “Regulatory Base” menu and the “Fuel Consumption Standards”, “Oils and Lubricants Consumption Standards”, “Fuel Consumption Standards for Heating” and “Winter Supplement Values” tabs.
To view additional help information, use the Help menu:
Examples of fuel consumption calculations,
- Full text of the guidance document “Consumption standards for fuels and lubricants in road transport”,
- Tire mileage standards,
- Traffic rules of the Russian Federation, including “Basic provisions for the admission of vehicles to operation.”
Vehicle accounting is in demand by organizations and enterprises with a large fleet of vehicles. Independent maintenance of such records may be accompanied by errors associated with internal defects in the work. Constant accounting operations take a lot of time from accounting staff and financially responsible employees. Therefore, it is advisable to entrust a one-time procedure or organization of current automated accounting to a specialized company. During the auditing process of vehicles, the collected analytical data is processed. The introduction of an automated accounting system allows you to organize control of work, cash costs, and operation of vehicles.
Accounting for the operation of vehicles will allow us to systematize data on subordinate units of the vehicle fleet. Accounting parameters can include data such as vehicle documents, technical specifications, dates of issuance of insurance policies and inspection procedures. In addition, the accounting database may contain the history of repair operations with cars, accidents, sales or rental of cars.
If vehicle accounting is implemented as a permanent software tool by a third party, then the program performs the following functions:
The program is designed both for organizations with their own fleet of vehicles and for ordinary car enthusiasts. Program "Motor transport" allows you to systematize information on refills, costs, purchased spare parts and materials, service and repairs.
Program "Motor transport" Suitable: - For companies that have a fleet of vehicles and want to keep convenient and simple records of vehicles, personnel and be aware of upcoming events. For car enthusiasts who want to control service events, as well as car maintenance costs.
Main features of the program:
Vehicle registration (including vehicle passport);
Accounting of the payroll (with photographs) of personnel;
Planning of service and repairs;
Accounting for fuel, auto parts, tools...
Accounting for primary documentation (waybills for cars and trucks);
Document accounting, storing files in a single database;
Organization of warehouse accounting;
Automation of cargo transportation;
Working with a barcode scanner;
Reminders about scheduled events;
Generating reports and charts;
Multi-user mode of operation;
Integration with satellite monitoring system GLONASS/GPS- the ability to obtain vehicle mileage from an equipment-based monitoring system Wialon, Omnicomm, AutoGRAPH. Import vehicle mileage from reports in MS Excel format;
- Receiving email messages according to given rules. This feature can be used for example for obtaining information about fines traffic police (a driver or vehicle is assigned to each fine for subsequent monitoring and recording).
Using a Microsoft SQL Server DBMS on a computer with a public IP address, it is possible not only on a local network but also via the Internet to keep track of vehicles, monitor planned events, accept requests for cargo transportation, and much more. etc. When using the Microsoft SQL Server DBMS, the number of simultaneous connections to the database increases many times over. This is already a full-fledged client-server architecture (and not a file-server based on a Microsoft Access database file). A new MS SQL format database is created using the current MS Access database. All data is transferred automatically. You get the exact same database.
The program consists of the following modules:
Transport module
This module contains all the information about vehicles (vehicles), maintenance time, tachograph verification, insurance renewal, implementation of certain measures controlled by vehicle mileage, all expenses and income on the vehicle.
Module "Personnel"
This module contains all the information about employees, about assignment to vehicle drivers, preventive work with personnel, medical examinations, road accidents, rules violated, and monetary expenses.
Module "Calendar"
It is a calendar and a means of creating schedules and events. You can view information for days, weeks, months and years. You add entries to your calendar the same way you add to a paper organizer: click any time slot and enter the details. New gradient colors let you quickly find the current date and time. The current time is displayed only in Day and Workweek view modes. You can use sounds and messages to remind you of appointments, meetings, and events, and you can change their color to quickly recognize items.
Module "Waybills"
Designed to automate the issuance of primary documentation (waybills for cars and trucks) and the formation of summary output forms based on the indicators entered in the waybills.
Main features of this module:
Waybill forms are automatically filled out and output in MS Excel format and are free to edit.
For clarity, records in the subordinate tables are highlighted depending on the current date or vehicle mileage.
Control is carried out in the following fields:
Transport module:
“Maintenance” table: field “Date of maintenance”, “By odometer”, “By engine hours”;
Table “Insurance”: field “End date”;
Table "Tachograph": field "Calibration date";
Table “Control of activities”: field “Mileage to complete... (km)”.
Module "Personnel":
Table “Medicine”: field “End date...”.
In the settings (Menu - Settings) you can independently set the highlighting of records in these subordinate tables.
Warehouse module
This module is designed for organizing warehouse accounting with the following functions: accounting for goods, receipt, sale, accounting for orders from customers, tracking balances, accounting for cash expenses, internal movement, work in several warehouses, write-off of goods, etc.
Program works with any barcode scanner, which connects via a USB port. All barcode scanners operating in “keyboard break” mode are suitable. That is, a barcode scanner emulates keystrokes on the keyboard and transmits this information to the computer.
The module consists of the following main tabs:
Goods- contains information about all products of your organization: name of the product, its description, type, price, product group, etc. For each product, its picture and photo are shown. Using the Filter tool, you can select a group of products for display based on the criteria required for your work.
Receipts- contains data on the receipt of goods from suppliers: information on the document, its number, date, amount of goods, name of the supplier, etc. At the bottom of the table, the total cost of all received goods is summarized.
Sales (Orders)- contains information on the type of sale, form of payment, amount, name of the client, etc. When sold, all sold goods are written off from the warehouse. The bottom of the table summarizes the total sales value.
Warehouse condition- contains the name of the product, product group, quantity of product, article number, last purchase price and average purchase price. This table displays data on the availability of goods in stock. Products that are running low are highlighted in color (In the settings (Menu - Settings) you can independently set the highlighting of entries). At the bottom of the table, the results for the fields Last purchase price and Average purchase price are summarized.
Module "Orders"
Designed to establish automation of cargo transportation. The automation process includes registration of all necessary information about each transportation, operational control of transportation, generation and printing of documents, viewing reports. The cost of transportation is calculated either according to tariffs (hourly payment, mileage), or at fixed tariffs per route, or at negotiated prices that are frequent. Based on registered orders, it is possible to create a waybill - either for one order, or for a certain period of provision of transport services. There are many visually useful summary reports on various conditions and criteria.
Main features of the module:
Automatic calculations of transportation costs according to tariffs;
- Operational solutions to transport problems;
- Intelligent search for clients and vehicles;
- Accounting and analysis of all financial transactions for the provision of transport services;
- Storage of all information and office documents;
- Printing the application on letterhead based on the template;
- Details of the provision of transport services;
- Formation of waybill;
- Uploading custom summary reports (breakdown by weeks, months);
- Multi-stage order filter according to specified selection conditions...
Module "Cashier"
- This module is designed for conducting cash transactions on accounts, deposits, etc.
- The ability to link accounts to the tables of the “Transport”, “Personnel”, “Warehouse” modules and maintain control over expenses and income on these accounts.
Reminders form
Designed to notify about the next vehicle maintenance, renewal of vehicle insurance, events monitored by vehicle mileage, employee birthdays, as well as medical examinations.
When registering the program, you must select the license type that suits you.
Program registration fee "Motor transport" depends on the number of vehicles and personnel.
|
License type |
Price |
Buy |
|
License Home Edition. Suitable for car enthusiasts with no more than 2 vehicles and personnel. The E-mail distribution function is not available. The "Warehouse" module does not allow storing more than 20 records in the "Products" table. Limited number of active accounts in multi-user mode (one active account). |
For free |
|
|
License Extended Edition. Suitable for car enthusiasts or companies with no more than 10 vehicles and personnel. E-mail distribution function is available. The "Warehouse" module does not allow storing more than 20 records in the "Products" table. Limited number of active accounts in multi-user mode (one active account). |
2300 rub. |
|
|
License Business Edition. Suitable for companies with a fleet up to 20 vehicles and personnel. E-mail distribution function is available. Warehouse module without restrictions. Limited number of active accounts in multi-user mode (one active account). |
3300 rub. |
|
|
License Professional Edition . NO LIMITS. When you purchase this license, you receive a free registration key for the "My Vehicle Fleet - Android" program. You can familiarize yourself with the program . |
3800 rub. rub. |
Information for buyers:
1. By purchasing one of the offered licenses for the program, you can install the license code on an unlimited number of computers (workstations on the network).
2. Network license without restrictions, the ability to forever use the version and license that you purchased.
3. Possibility to download software updates for free for 1 year.
5. You can use the purchased program in your business activities.
A replicated database cannot be updated.
All databases created in any version of the program work in all subsequent versions, with the exception of the replicated database.
Before installing a new version, all running instances of the program must be closed.
The update is installed in the directory with the previous version of the program.
Updating the information base (the first launch of a new version by the program) must be done exclusively - other users must close the program.
Before installing the update, back up the program directory and the directories of all infobases.
It is not permissible to work with the same database with different versions of the program.
Sometimes when new versions of programs are released, the structure of the database changes (for example, new fields are added, formulas change...), some files are updated (for example, document templates or a help file) or new ones appear. After updating the program version, you simply continue to maintain your database created in previous versions of the program; there is no need to specially transfer the data anywhere.
Before upgrading to a new version of the program:
Changes in new versions of the program
14.31:
- added module "Orders"
- added vehicle tax calculation table
- added database replication function
- minor changes in data export
14.33:
Added the ability to run Microsoft SQL Server DBMS
Added additional reference books
Minor changes to database backup
14.34:
Added the ability to work across multiple warehouses
Added tables "Movements", "Write-offs"
Minor changes in the "Warehouse" module
14.35:
Added the ability to print price tags (setting up barcode printing)
Added tables "Total goods received", "Total goods sold", "Vehicle equipment"
Minor changes to the core of the program
14.37:
Optimized table loading
Ability to add events to the calendar (Maintenance, Technical Inspection, Insurance, Events, Personnel -> Medicine)
In the main program settings, a function has been added to change the font name
In the "Event Control" table, the mandatory completion of the "Remind at..., km" field has been removed.
In the "Way List" window, the "Machine Operation" tab has been added " PopupMenu"= Totals, Field Selection, Optimal Fit, etc.
14.40:
The settings file was moved to the "AvtotransportFiles" folder
When scaling the screen, font settings have been made
Fixed a function in updating older versions of databases
In the "Write-offs" table of the "Warehouse" section, the display format of the "Quantity" field of the subordinate table "Writ-offs" has been changed.
14.41:
14.42:
The "Other expenses" table in the "Transport" section added the fields "Price", "Motor hours, m/h"
14.43:
The system is designed to automate the activities of a motor transport enterprise. One of the main advantages of the proposed system is the ability to integrate with GPS control systems. Automatic import and processing of data received from GPS receivers provides a significant economic effect by reducing vehicle mileage, saving fuel and lubricants, and minimizing vehicle fleet downtime.
Interaction with accounting systems minimizes the possibility of errors in documents and also reduces the load on the accounting department.
The system ensures the management of all main business processes of the enterprise, including:
Vehicle fleet accounting (vehicles, trailers, additional equipment, etc.);
Automation of the main document flow of the enterprise;
Calculation of the cost of work performed based on actual data from waybills;
Accounting for spare parts, tires and batteries;
Registration of repair operations with all the necessary detail, down to the work performed and parts replaced;
Accounting for the turnover of fuels and lubricants, including the activities of our own gas stations.
One of the main tasks solved by the system is the automation of the preparation and processing of waybills, applications and orders for vehicles, waybill logs, work orders and cards for recording work performed.
The fuel and lubricants turnover accounting subsystem allows you to calculate the standard consumption of fuel and lubricants and control the savings/excess of fuel and lubricants, and the spare parts accounting subsystem allows you to keep track of spare parts, tires and batteries in the context of vehicles.
When using GPS receivers and fuel sensors, actual work performed on the transportation of goods is monitored, as well as automated accounting of fuel consumption.
The module for calculating the cost of completed work allows you to automate calculations based on data from processed waybills.
The system provides integration with other enterprise systems and provides the ability to receive and transmit data.
The system implements more than 20 analytical reports that provide detailed information on the work of a motor transport enterprise/division.
Vehicle Accounting
The system allows you to keep track of vehicles. For each vehicle unit in the system, a vehicle card is created in which the following are registered:
Vehicle data (vehicle type/make/model, year of manufacture, garage and inventory numbers, VIN, etc.);
Data on the state registration of the vehicle (PTS, registration certificates, maintenance coupons, licenses, etc.);
Numbered units (including replacement of numbered units);
Installed additional equipment (name of additional equipment, date of installation, date of dismantling);
Trailers used on the vehicle (coupling date, uncoupling date, trailer type, state number);
Vehicle repairs (overhaul, current, maintenance);
History of installation/dismantling of tires and batteries.
From the vehicle card, the system allows you to view the history of changes in all data about the vehicle.
Accounting for waybills
The system implements a full cycle of waybill accounting, has developed effective methods for automatically generating, filling out and closing waybills, and provides ample opportunities for setting up the processes for recording these documents.
The system provides the ability to enter applications for vehicles, the data from which automatically falls into orders for the specified dates. Applications can be created for one day or for a specified period. The order can be generated either manually or based on processed applications.
The generation of waybills in the system can be carried out automatically based on processed order lines for one vehicle or a list of vehicles, or manually for individual vehicles.
The system allows you to indicate in the waybill (from the corresponding directory) a planned route for vehicles, which contains information about the planned work, the time of its completion and distances by road category.
Support for 7 main types of printed forms of waybills has been implemented:
Freight taking into account transport work;
Freight with an hourly rate;
Intercity transportation;
Passenger cars;
Special vehicles;
Buses;
Mechanisms.
For each of the printing forms, there is the possibility of manually setting up printing, which allows you to print waybills not only on blank sheets, but also on printed forms.
The system allows you to select the mode of filling in completed work in the waybill. The mode can be specified both for each machine separately and for a group of machines. The following options for filling out completed work are possible:
Automatic – filling in completed work if a planned task is indicated when issuing a waybill. In this case, data on mileage, fuel consumption, route, work completion time are generated on the basis of data received from the monitoring equipment installed on vehicles (GPS receiver, fuel sensor).
Manually, with control - completed work is filled in manually, followed by comparison with the planned task and data obtained from the monitoring equipment installed on vehicles.
Manually – information about completed work is entered manually.
The system is integrated with equipment (on-board units) installed on vehicles, which allows you to control the operation of vehicles and display their location on a geographic map of the area.
To monitor vehicles, planned routes/tasks are created in the system. The control points of the route are recorded on the map, and for each section of the route (control point) its characteristics are indicated, including: list of works, time of work, planned distances, categories of roads, complexity of the route.
After completing the planned task, when processing the waybill, the system automatically compares the recorded actual data with the data of the planned route/task. If discrepancies are detected, the system signals the discrepancies to the responsible employees of the enterprise.
The system allows you to view the actual route of the vehicle on a geographic map of the area and compare it with the planned route.
The system implements a mechanism for monitoring the life cycle of waybills (creation, printing, issuance to drivers, acceptance, calculation, etc.). The system automatically generates a log of waybills, which displays the facts of issuance and receipt of waybills; for each waybill, information about the remaining fuel and lubricants in the vehicle tank is displayed, speedometer readings and other information necessary for accounting of waybills are displayed.
The system automatically calculates the standard consumption of fuel and lubricants. The calculation is made for each individual type of work in the waybill, for the waybill as a whole, taking into account reference data on the vehicle (fuel consumption rates, increasing factors, etc.). The calculation may use data from a planned task, or data from a GPS receiver, or actual entered data, depending on the system settings for the selected vehicle.
Calculation of the cost of work performed
The system calculates the cost of each completed work indicated in the waybill, as well as calculates the total cost of performing work for the waybill as a whole.
The system allows you to configure the calculation of the cost of work performed: according to planned data, according to actually entered data, according to GPS receiver data.
The payment calculation module provides the ability to calculate bonuses/surcharges for each driver, vehicle, type of work and their combination, method of work, location of work.
After calculating the cost of work, the system generates work orders for a specific driver and for all drivers working during a given period.
After generating orders, the system allows you to view printed forms of orders, as well as printed forms of cards for recording work performed for each driver for each job performed. The accounting card provides all the information on the work: amount of cargo, type of work, method of work, prices, coefficients and increasing prices, etc.
The system implements a spare parts warehouse module. This is a full-featured subsystem that provides automation of all business processes of the spare parts warehouse - acceptance and shipment of spare parts for cars, return of purchased spare parts to suppliers and accounting for returns of spare parts installed on vehicles, movement of spare parts throughout the warehouse, inventory, registration of defects, processing of cases of mismatch, etc. .P.
The module provides maintenance of a hierarchical address warehouse, indicating storage locations for the entire range of spare parts.
The system supports the maintenance of a spare parts directory, which ensures that data is updated based on the import of files from other enterprise systems or third-party systems.
The module provides automatic generation of all necessary warehouse documents, including receipt orders, invoice requirements, etc.
The spare parts warehouse module is fully integrated with other system modules, which avoids double data entry to account for the movement of spare parts within the enterprise.
If a motor transport enterprise has its own gas station, the system allows you to keep records of fuels and lubricants at the gas station. The system records all the facts of the arrival of fuel and lubricants at gas stations, records overhead costs, and provides calculation of the cost of fuel and lubricants. The facts of the issuance of fuel and lubricants are maintained in the context of waybills. The system allows you to take into account the return of fuel and lubricants, the transfer of fuel and lubricants from one vehicle to another, remote refueling of equipment using fuel trucks and other business transactions.
Accounting for fuels and lubricants is carried out by storage locations/columns (storage location cards) and by types of fuels and lubricants (fuels and lubricants card).
Storage location cards record data on the movement of fuels and lubricants, measurements of the specific gravity of fuels and lubricants, delivery of dead residue, inventory facts, etc.
Fuel cards display fuel storage locations, fuel receipts and consumption, and specific gravity measurements.
Based on data on the movement of fuel and lubricants, the system automatically generates distribution sheets, summary reports on the movement of fuel and lubricants and other necessary reports.
The ability to integrate with other hardware and software systems used in the organization allows for effective two-way data exchange throughout the enterprise.
The system implements the ability to generate more than 20 analytical reports that provide detailed information on the workload and use of vehicles, fuel consumption (by drivers, by balances, overruns, discrepancies with planned indicators), the amount of cargo transported (total, on a trailer), cargo turnover, hours in work (according to plan, in work order, in motion) and other parameters.
Robotic software package "PC AutoPlan".
“PC AutoPlan” software package works both with vehicles and with any special equipment, taking into account the peculiarities of its operation. The complex allows you to combine into a single management system all the resources and processes of a motor transport enterprise: customers, engineers and drivers, equipment, fuels and lubricants, tires and spare parts, all document flow, all repairs and warehouse accounting, the entire process of operation and control and everything else that makes up the daily ATP activities.
At the same time, the complex performs a number of management and control tasks in a fully automatic mode, while others - with minimal involvement of operators. This dramatically increases the accuracy of management, eliminates errors and falsifications, reduces the cost of the enterprise, increases labor productivity and the effect of using technology.
“PC AutoPlan” is a new generation software package for automating a motor transport enterprise of any scale: having from 3 to infinity vehicles of any type: a car, truck, bus, crane, excavator, any municipal or road construction equipment.
The complex implements a set of automatic procedures that automatically perform up to 40% of operator, control and management work. This is not just a document flow, it is a robot, an intelligent system.
The program eliminates the “human factor” from management as much as possible, minimizing errors and fraud. Built-in integration with GPS/GLONASS satellite monitoring equipment (geolocation, fuel consumption, etc.).
Technical results.
The ability to have complete factual information about the condition of vehicles from the equipment:
Information about all transport movements;
Actual mileage;
Actual operating time of any mechanisms and units;
Information about useful work time, downtime and irrational use of equipment;
Compliance with permitted routes and detection of unauthorized flights;
Driving parameters (speed, engine operating modes, identification of potentially dangerous driving);
Information about filling and draining fuel, underfilling at gas stations;
Information about cases of increased fuel consumption;
ALL facts of fuel theft;
Possibility of viewing information about the operation of the vehicle via a web interface in online mode.
“PC AutoPlan” makes it possible to obtain automatic (robotic) processing of this data using a software package, which accounts for up to 40% of control and management work. Usually this work has to be done manually - comparing the results of data from equipment and “paper records”, waybills, entering this data manually into the program, finding errors, data falsification (theft or an attempt to hide one’s mistakes), all this takes a lot of time and effort - why doesn't it work as expected. If the complex is used, all this enormous work is done by a robot. Automatically signals if something goes wrong, blocks related procedures, thus making a significant part of errors/falsifications physically impossible.
Business results.
Reduce costs. The company receives enormous cost savings - on average up to 20% of all company costs. On fuel and lubricants alone, savings range from 20% to 60%.
A sharp increase in labor productivity, freeing up the management forces of the enterprise. A significant part of routine work simply disappears; the complex does it independently through robotization. Other parts of the job are done easier and faster, often just at the touch of a button.
A sharp reduction in fraud, theft, and personnel errors. Absence of “wrong” flights, misuse of equipment, theft of fuel and lubricants and spare parts, unjustified downtime of equipment for maintenance, as well as the whole complex of problems of the “forgot”, “didn’t think”, “didn’t pay attention” level.
Reducing dependence on people - their qualifications, honesty, initiative, memory, commitment and other professional qualities. The system is designed in such a way that it compensates for possible personnel errors. The complex provides objective information on business, without the participation of the “human factor”.
Increasing the company's turnover - up to 5%, by eliminating errors with invoicing, optimizing the use of transport, reducing its inappropriate use, and the time spent in repairs/maintenance. As well as solutions to other problems, which in a normal situation cut off part of the enterprise’s income, but for the reason that these are always different problems, and it is impossible to keep track of all of them - they turn a blind eye to this.
Robotization of the complex, without human participation, the program performs up to 40% of operator, control and management work:
Automatically records the entry and exit of vehicles with a strict time reference (without the help of release mechanics);
Keeps a log of entry and exit of vehicles with automatic recording of mileage, engine idling time, time spent on the line, etc.;
Automatically generates a task plan for the production of vehicles for the production mechanic;
Records the fact of refueling a vehicle with a time reference and the address of the gas station;
Writes off from the warehouse and distributes spare parts installed during the repair process according to transport registration cards;
Keeps a log of accounting and issuance of tires and batteries, takes into account their operating time, generates accounting cards and write-off acts;
Automatic recording and control of issued and returned waybills is maintained.
The system constantly counter-checks three streams of information: actual data from satellite monitoring equipment, data indicated by the drivers themselves in the waybills, and calculated data based on standards and algorithms for their recalculation. For example, data on mileage, vehicle operating time, engine idling, refueling and tank residues are automatically compared - at the stage of processing waybills;
If a counter-check of data reveals anomalous deviations, this automatically turns on alarms, attracts the attention of management personnel, and the information is marked as unreliable - without the need to search for, isolate and compare it manually.
The system automatically protects against the release of faulty vehicles, vehicles without insurance, with expired documents, drivers with expired licenses, licenses and expired personal tachograph driver cards.
The program contains 6 interconnected modules that completely link all enterprise activities into a single system.
Mechanics' magazine for vehicle production;
Discharge of transport;
Processing of waybills;
Repair service log;
Access to the program is possible both at the workplace and remotely, via the Internet or the company’s internal local network. Any of the participants in the process can be away, but through the Internet have full access to work information, be aware of all the work being performed, documents and figures for all controlled processes.
